Minutes

For the City Council Meeting

Tuesday, November 08, 2022

6:00 P.m. - 9:00 P.m.

Tom Davies Square

Present (Mayor and Councillors)

• Councillor Signoretti, 
• Councillor Vagnini, 
• Councillor Montpellier, 
• Councillor McCausland, 
• Councillor Lapierre, 
• Councillor Jakubo, 
• Councillor Sizer, 
• Councillor McIntosh, 
• Councillor Cormier, 
• Councillor Leduc, 
• and Councillor Landry-Altmann 

Absent

• Councillor Kirwan 
• and Mayor Bigger 

City Officials

• Ed Archer, Chief Administrative Officer, 
• Kevin Fowke, General Manager of Corporate Services, 
• Tony Cecutti, General Manager of Growth and Infrastructure, 
• Ed Stankiewicz, Executive Director of Finance, Assets and Fleet, 
• Steve Jacques, General Manager of Community Development, 
• Joseph Nicholls, General Manager of Community Safety, 
• Marie Litalien, Director of Communications & Community Engagements, 
• Ian Wood, Executive Director of Strategic Initatives and Citizen Services, 
• Joanne Kelly, Director of Human Resources and Organizational Development, 
• Meredith Armstrong, Director of Economic Development, 
• Ron Foster, Auditor General, 
• Joe Rocca, Director of Infrastructure Capital Planning, 
• Tyler Campbell, Director of Children and Social Services, 
• Eric Labelle, City Solicitor and Clerk, 
• Danielle Derochie, Deputy City Clerk, 
• and Madison Pacey, Clerk's Services Assistant 

Deputy Mayor Sizer, In the Chair

---

1.

Call to Order

The meeting commenced at 4:35 p.m.

2.

Roll Call

A roll call was conducted prior to the commencement of moving into closed session.

3.

Closed Session

At 4:36 p.m., Council moved into Closed Session.  

• The following resolution was presented:

  CC2022-234
  Moved By Councillor McIntosh
  Seconded By Councillor Jakubo

  THAT the City of Greater Sudbury moves to Closed Session to deal with one (1) Personal Matters (Identifiable Individual(s)) item regarding a performance review in accordance with the Municipal Act, 2001, par. 239(2)(b).

  CARRIED

4.

Recess

At 5:24 p.m., Council recessed.

5.

Open Session

At 6:01 p.m., Council commenced the Open Session.

6.

Moment of Silent Reflection

Those present at the meeting observed a moment of silent reflection.

7.

Roll Call

A roll call was conducted.

8.

Declarations of Pecuniary Interest and the General Nature Thereof

None declared.

9.

Matters Arising from the Closed Session

Councillor Sizer, Chair of the Closed of the Closed session, reported that there was one verbal presentation with respect to a personal matter, identifiable individuals item regarding a performance review. No direction or recommendations emanated from this meeting.

10.

Consent Agenda

• The following resolution was presented:

  CC2022-235
  Moved By Councillor Jakubo
  Seconded By Councillor Cormier

  THAT the City of Greater Sudbury approves Consent Agenda items 10.1.1 to 10.2.1

  CARRIED

  The following are the consent items:

  
  

10.1

Adoption of Minutes

10.1.1

Operations Committee Minutes of August 8, 2022

• CC2022-236
  Moved By Councillor Jakubo
  Seconded By Councillor Cormier

  THAT the City of Greater Sudbury adopts Operations Committee meeting minutes of August 8, 2022.

  CARRIED

10.1.2

Planning Committee Minutes of August 8, 2022

• CC2022-237
  Moved By Councillor Jakubo
  Seconded By Councillor Cormier

  THAT the City of Greater Sudbury adopts Planning Committee meeting minutes of August 8, 2022.

  CARRIED

10.1.3

Finance and Administration Committee Minutes of August 9, 2022

• CC2022-238
  Moved By Councillor Jakubo
  Seconded By Councillor Cormier

  THAT the City of Greater Sudbury adopts Finance and Administration Committee meeting minutes of August 9, 2022.

  CARRIED

10.1.4

Emergency Services Committee Minutes of August 10, 2022

• CC2022-239
  Moved By Councillor Jakubo
  Seconded By Councillor Cormier

  THAT the City of Greater Sudbury adopts Emergency Services Committee meeting minutes of August 10, 2022.

  CARRIED

10.1.5

Planning Committee Minutes of June 13, 2022

• CC2022-240
  Moved By Councillor Jakubo
  Seconded By Councillor Cormier

  THAT the City of Greater Sudbury adopts Planning Committee meeting minutes of June 13, 2022.

  CARRIED

10.1.6

Operations Committee Minutes of June 20, 2022

• CC2022-241
  Moved By Councillor Jakubo
  Seconded By Councillor Cormier

  THAT the City of Greater Sudbury adopts Operations Committee meeting minutes of June 20, 2022.

  CARRIED

10.1.7

Community Services Committee Minutes of June 20, 2022

• CC2022-242
  Moved By Councillor Jakubo
  Seconded By Councillor Cormier

  THAT the City of Greater Sudbury adopts Community Services Committee meeting minutes of June 20, 2022.

  CARRIED

10.1.8

Audit Committee Minutes of June 21, 2022

• CC2022-243
  Moved By Councillor Jakubo
  Seconded By Councillor Cormier

  THAT the City of Greater Sudbury adopts Audit Committee meeting minutes of June 21, 2022.

  CARRIED

10.1.9

Emergency Services Committee Minutes of June 22, 2022

• CC2022-244
  Moved By Councillor Jakubo
  Seconded By Councillor Cormier

  THAT the City of Greater Sudbury adopts Emergency Services Committee meeting minutes of June 22, 2022.

  CARRIED

10.1.10

Hearing Committee Minutes of June 22, 2022

• CC2022-245
  Moved By Councillor Jakubo
  Seconded By Councillor Cormier

  THAT the City of Greater Sudbury adopts Hearing Committee meeting minutes of June 22, 2022.

  CARRIED

10.1.11

Planning Committee Minutes of June 27, 2022

• CC2022-246
  Moved By Councillor Jakubo
  Seconded By Councillor Cormier

  THAT the City of Greater Sudbury adopts Planning Committee meeting minutes of June 27, 2022.

  CARRIED

10.1.12

Special City Council Committee Minutes of June 28, 2022

• CC2022-247
  Moved By Councillor Jakubo
  Seconded By Councillor Cormier

  THAT the City of Greater Sudbury adopts Special City Council Committee meeting minutes of June 28, 2022.

  CARRIED

10.1.13

Operations Committee Minutes of July 11, 2022

• CC2022-248
  Moved By Councillor Jakubo
  Seconded By Councillor Cormier

  THAT the City of Greater Sudbury adopts Operations Committee meeting minutes of July 11, 2022.

  CARRIED

10.1.14

Community Services Committee Minutes of July 11, 2022

• CC2022-249
  Moved By Councillor Jakubo
  Seconded By Councillor Cormier

  THAT the City of Greater Sudbury adopts Community Services Committee meeting minutes of July 11, 2022.

  CARRIED

10.2

Routine Management Reports

10.2.1

Healthy Community Initiative Fund Applications – November 8, 2022

• The following resolution was presented:

  CC2022-250
  Moved By Councillor Jakubo
  Seconded By Councillor Cormier

  THAT the City of Greater Sudbury approve the Healthy Community Initiative Fund requests, as outlined in the report entitled “Healthy Community Initiative Fund Applications – November 8, 2022”, from the General Manager of Community Development, presented at the City Council meeting on November 8, 2022;

  AND THAT the City of Greater Sudbury direct staff to present a by-law to authorize the grants recommended in the report.

  CARRIED

11.

Presentations

11.1

2022 CAO Performance Objectives and Third Quarter Performance

Ed Archer, Chief Administrative officer, provided an electronic presentation.

12.

Managers' Reports

12.1

2023 Business Case Report

Rules of Procedure

Deputy Mayor Sizer moved to defer this item to a Special City Council meeting on November 30, 2022.

CARRIED BY TWO-THIRDS MAJORITY

12.2

Canada Life Contract Extension

Kevin Fowke, General Manager of Corporate Services, presented the report.

• The following resolution was presented:

  CC2022-251
  Moved By Councillor Lapierre
  Seconded By Councillor Jakubo

  THAT the City of Greater Sudbury directs the Manager of Compensation and Benefits to enter a 5-year contract extension with Canada Life, as outlined in the report entitled “Canada Life Contract Extension”, from the General Manager of Corporate Services, presented at the City Council meeting on November 8, 2022.

  CARRIED

12.3

Greater Sudbury Museums Revitalization Plan

Rules of Procedure

Councillor Landry-Altmann moved to defer this item to the November 29, 2022 City Council Meeting.

CARRIED

12.4

2023 Budget Update Report

For Information Only.

13.

By-laws

• The following resolution was presented:

  CC2022-252
  Moved By Councillor Leduc
  Seconded By Councillor Lapierre

  THAT the City of Greater Sudbury read and pass By-law 2022-175 to 2022-185Z.

  CARRIED

  The following are the by-laws:

  
  

13.1

By-laws2022-179 to 2022-185Z

 At 7:45 p.m. Council recessed.

At 7:57 Council reconvened.

2022-179

A By-law of the City of Greater Sudbury to Confirm the Proceedings of Council at its Special Meeting of November 8, 2022

2022-180

A By-law of the City of Greater Sudbury to Amend By-law 2022-109 being a By-law of the City of Greater Sudbury to Authorize the Payment of Grants to Various Non-Profit Community Organizations in the Leisure Services Sector

This by-law amends the annual Leisure Grant By-law to authorize the use of the $2,500 grant to the Anderson Farm Museum Heritage Society towards its annual operating costs rather than for the Fall Fair, which will not be held this year, due to some physical challenges at the site which are not under the control of the Society.  The society hosts other events, including an annual carnival and a Tree Lighting Ceremony in December.  The Fall Fair is expected to return next year.

2022-181

A By-law of the City of Greater Sudbury to Authorize a Lease between the City of Greater Sudbury and Beaver Lake Fire & Services for the Beaver Lake Welcome Centre, 7535 Highway 17 West, Worthington by way of a Grant

Planning Committee Resolution #PL2022-150

2022-182

A By-Law of the City of Greater Sudbury to Authorize Grants Under the Strategic Core Areas Community Improvement Plan

Planning Committee Resolutions #PL2022-153 and #PL2022-154

This By-law authorizes certain grants under the Strategic Core Areas Community Improvement Plan and authorizes the General Manager of Growth and Infrastructure Services to sign the grant agreements with the recipient of the grants.

2022-183Z

A By-law of the City of Greater Sudbury to Amend By-law 2010-100Z being the Comprehensive Zoning By-law for the City of Greater Sudbury

Planning Committee Resolution #PL2020-126

This by-law rezones the subject lands to “R2-2”, Low Density Residential Two Special to permit an existing duplex dwelling to be converted into a multiple dwelling containing three residential units, in order to legalize an existing third dwelling unit - Lamoureux Realty Management Inc., 66 Jean Street, Sudbury.

2022-184Z

A By-law of the City of Greater Sudbury to Amend By-law 2010-100Z being the Comprehensive Zoning By-law for the City of Greater Sudbury

Planning Committee Resolution #PL2022-62

This by-law rezones the subject lands in order to prevent two split-zonings that would result from a proposed lot boundary re-alignment between three residential lots - Mark & Karen Bennett, 4622, 4658 & 4688 Long Lake Road, Sudbury.

2022-185Z

A By-law of the City of Greater Sudbury to Amend By-law 2010-100Z being the Comprehensive Zoning By-law for the City of Greater Sudbury

Planning Committee Resolution #PL2022-145

This by-law rezones the subject lands to "R3-1.D30(34)", Medium Density Residential Special in order to permit R3-1 uses on a former school property and abutting undeveloped lands, to include site-specific provisions related to building height, residential density, required landscaping and relief for parking - 2375423 Ontario Inc. & Bancroft Property Holdings Inc., 95 Estelle Street, Sudbury.

14.

Members' Motions

14.1

Request for Business Case for Annual Support for Rayside Balfour Fire Fighters Association

Rules of Procedure

With the concurrence of Council, Councillor Montpellier withdrew his motion.

• WHEREAS in March of 2021, the City of Greater Sudbury transferred vacant land south of Morgan Road Chelmsford, legally described as PIN 73343-0044 (LT) being Part 1 on Plan SR3275, Township of Morgan to the Rayside Balfour Fire Fighters Association (RBFFA) for nominal consideration;

  AND WHEREAS the RBFFA is a corporation which carries on without the purpose of gain for its members, and any profits or other accretions to the corporation are to be used in promoting its objects;

  AND WHEREAS the objects of the RBFFA are to provide recreational services to volunteer firefighters and their families to help them with mental health and dealing with post-traumatic stress, and RBFFA actively participates in local events creating awareness about fire safety and emergency preparedness while supporting other local charities in the area;

  AND WHEREAS the RBFFA carry out their objectives on the subject property;

  AND WHEREAS the total property taxes billed for 2022 for the subject property are $1,196.16;

  THEREFORE BE IT RESOLVED that the City of Greater Sudbury directs staff to present a business case for Council's consideration during the 2023 budget deliberations to provide annual support to the Rayside Balfour Fire Fighters Association in an amount equal to the annual property taxes billed to the land legally described as PIN 73343-0044 (LT) being Part 1 on Plan SR3275, Township of Morgan, roll number 160014076010000.

14.2

Request for Immediate Publication of Consultant Fire Stations Locations Report

• The following resolution was presented:

  CC2022-253
  Moved By Councillor Montpellier
  Seconded By Councillor Signoretti

  WHEREAS the taxpayers of Greater Sudbury have paid for a report on Fire Stations locations from Operational Research in Health Limited of Great Britain;
   
  AND WHEREAS that report has been received by staff;
   
  AND WHEREAS staff has decided not to release the report until after the 2022 election without Council approval;
   
  THEREFORE BE IT RESOLVED that Council is hereby directing staff to place the report on the Greater Sudbury website immediately.

  Rules of Procedure

  A Recorded Vote was held:

  YEAS: (2)	Councillor Vagnini, and Councillor Montpellier
  NAYS: (9)	Councillor Signoretti, Councillor McCausland, Councillor Lapierre, Councillor Jakubo, Councillor McIntosh, Councillor Cormier, Councillor Leduc, Councillor Landry-Altmann, and Councillor Sizer
  Absent (2)	Councillor Kirwan, and Mayor Bigger

  DEFEATED (2 to 9)

14.3

Request for Business Case for Sidewalks on Second Avenue South

• The following resolution was presented:

  CC2022-254
  Moved By Councillor Leduc
  Seconded By Councillor Landry-Altmann

  WHEREAS residents in the area of Greenwood Drive and Second Avenue have ongoing safety concerns as a result of traffic and pedestrian volumes as well as speeding, and have requested an all-way-stop sign at that intersection;

  AND WHEREAS a Petition from the residents of that area was submitted by Councillor Leduc at the April 26th, 2022 Council meeting requesting traffic calming measures and/or a 3-way stop sign and/or a speed limit reduction;

  AND WHEREAS a traffic study conducted at that intersection indicated that an all-way-stop is not warranted and that section of Second Avenue does not appear on the Traffic Calming Final Street Ranking 2021;

  AND WHEREAS Korpela Playground is situated on Second Avenue South and pedestrians need a safe path to access the playground;

  THEREFORE BE IT RESOLVED that the City of Greater Sudbury directs that staff present a business case for the addition of sidewalks on Second Avenue South from Greenwood Drive to Torbay Road, to be completed in phases to be recommended by staff, for Council's consideration during the 2023 Budget deliberations.

  YEAS: (2)	Councillor Leduc, and Councillor Landry-Altmann
  NAYS: (9)	Councillor Signoretti, Councillor Vagnini, Councillor Montpellier, Councillor McCausland, Councillor Lapierre, Councillor Jakubo, Councillor Sizer, Councillor McIntosh, and Councillor Cormier
  Absent (2)	Councillor Kirwan, and Mayor Bigger

  DEFEATED (2 to 9)

  At 8:37 p.m., Deputy Mayor Sizer, vacated the chair.

  Deputy Mayor Landry-Altmann, In the Chair

  
  

14.4

Request for Core Service Review Opportunities Update Report

• The following resolution as presented:

  CC2022-255
  Moved By Councillor Sizer
  Seconded By Councillor Cormier

  WHEREAS the Core Service Review Final Report which was presented to City Council on February 18th, 2020 contained a list of top 10 opportunities which scored the highest in the evaluation, and which represented the opportunity for the greatest operating and/or capital efficiencies;

  AND WHEREAS those top 10 opportunities included Facilities Rationalization, Create a Digital City, Lean Management System, Review Shared Use Agreements, Modernize Phone Systems, Review User Fees and Cost Recovery, Expand Facilities Management Systems, Optimize Office Space, Review Maintained Parkland Requirements, and Outsource Ski Hills;

  AND WHEREAS City Council would like an update on the progress which has been made towards achieving these opportunities;

  THEREFORE BE IT RESOLVED that the City of Greater Sudbury directs that staff present a report to City Council in the first quarter of 2023 or sooner, outlining the status and/or the progress being made towards those opportunities.

  CARRIED

  At 8:54 p.m., Deputy Mayor Landry-Altmann, vacated the Chair.

  Deputy Mayor Sizer, In the Chair

  
  

14.5

Request for Traffic Study at the Intersection of Lansing Avenue and Lamothe Street

• The following resolution was presented:

  CC2022-256
  Moved By Councillor Sizer
  Seconded By Councillor Landry-Altmann

  WHEREAS local residents have identified the intersection of Lansing Avenue and Lamothe Street as one that could benefit from an all-way stop arising from concerns for the safety of pedestrians and drivers alike;

  AND WHEREAS traffic volumes have increased significantly since the opening of the Maley Drive Extension;

  AND WHEREAS the sidewalk along Lansing Avenue is situated on the east side, and crossing Lansing Avenue from Lamothe Street has become more difficult for pedestrians, particularly seniors and young children;

  THEREFORE BE IT RESOLVED that the City of Greater Sudbury directs staff to undertake a traffic study at the intersection of Lansing Avenue and Lamothe Street to determine whether an all-way stop is warranted, and that the results of that study be presented to the Operations Committee prior to the end of the third quarter of 2023.

  YEAS: (11)	Councillor Signoretti, Councillor Vagnini, Councillor Montpellier, Councillor McCausland, Councillor Lapierre, Councillor Jakubo, Councillor Sizer, Councillor McIntosh, Councillor Cormier, Councillor Leduc, and Councillor Landry-Altmann
  Absent (2)	Councillor Kirwan, and Mayor Bigger

  CARRIED (11 to 0)

14.6

Request for Business Case for Funding for Sudbury & District Weavers & Spinners Guild

• The following resolution was presented:

  CC2022-257
  Moved By Councillor Sizer
  Seconded By Councillor McCausland

  WHEREAS the Sudbury and District Weavers and Spinners Guild (SDWSG) is an incorporated not-for-profit organization since 1956, which encourages, inspires, enables, and sustains the unique work of handweaving, spinning and related fibre arts;

  AND WHEREAS the SDWSG had 47 members prior to the start of the pandemic and today, as a result of the ongoing concerns about the virus, there are only 20 registered members;

  AND WHEREAS the SDWSG had to move from a location which was free of charge to one for which they have to pay $500 in rent per month for 10 months of the year (the location is closed during the summer months);

  AND WHEREAS funding in the sum of $3,000 was received by the SDWSG from the Arts & Culture Grant in 2022 to offset their moving expenses, but not for their new and ongoing operating expenses;

  AND WHEREAS the SDWSG has had to increase its membership fee from $25 per year to $50 per year, is increasing its programming from 1 day per week to 5 days per week and is planning a variety of fundraising efforts in order to reduce the gap between its revenue and operating expenses through this transition period;

  AND WHEREAS the SDWSG requires some one-time funding assistance in the sum of $5,000 until they have a sustainable level of membership and revenue stream;

  AND WHEREAS the SDWSG provides active living and socializing opportunities to seniors and others interested in the craft of weaving, spinning or other fibre arts;

  THEREFORE BE IT RESOLVED that the City of Greater Sudbury direct staff to work with SDWSG to consider funding opportunities and other opportunities for available space.

  YEAS: (11)	Councillor Signoretti, Councillor Vagnini, Councillor Montpellier, Councillor McCausland, Councillor Lapierre, Councillor Jakubo, Councillor Sizer, Councillor McIntosh, Councillor Cormier, Councillor Leduc, and Councillor Landry-Altmann
  Absent (2)	Councillor Kirwan, and Mayor Bigger

  CARRIED (11 to 0)

  Rules of Procedure

  Proceed past 9:00 p.m.

  Deputy Mayor Sizer moved that the meeting proceeds past the hour of 9:00 p.m.

  CARRIED BY TWO-THIRDS MAJORITY

  
  

14.7

Request for Business Case to Reclassify the Energy Analyst/Clerk Position as Permanent Full Time

• The following resolution was presented:

  CC2022-258
  Moved By Councillor McIntosh
  Seconded By Councillor McCausland

  WHEREAS the City of Greater Sudbury declared a Climate Emergency in 2019 that includes setting a target of becoming a carbon neutral City by 2050;

  AND WHEREAS the City of Greater Sudbury approved the Greater Sudbury Community Energy and Emissions Plan, which sets out eighteen goals that must be met to meet the net-zero carbon emissions target by 2050;

  AND WHEREAS the City of Greater Sudbury currently generates large volumes of energy-related data that require compilation, categorization, and sorting in monitoring and tracking to ensure progress toward meeting the net-zero carbon emissions target;

  AND WHEREAS energy data analysis is required to consistently contribute to informed, rational decision-making on operational and capital expenditures in which energy is an important factor;

  AND WHEREAS the position of Energy Analyst/Clerk is currently classified as Regular Part Time, which poses challenges for employee retention, procedural continuity, ongoing collaboration between business areas, and ongoing repeat training, including in the use of specialized software, for new employees filling the position;

  THEREFORE, BE IT RESOLVED THAT the City of Greater Sudbury directs staff to prepare a business case to explore options for reclassifying the Energy Analyst/Clerk as a Permanent Full Time position. 

  YEAS: (10)	Councillor Signoretti, Councillor Montpellier, Councillor McCausland, Councillor Jakubo, Councillor Lapierre, Councillor McIntosh, Councillor Sizer, Councillor Cormier, Councillor Leduc, and Councillor Landry-Altmann
  NAYS: (1)	Councillor Vagnini
  Absent (2)	Councillor Kirwan, and Mayor Bigger

  CARRIED (10 to 1)

15.

Correspondence for Information Only

15.1

Healthy Community Initiative Fund 2022 Semiannual Report

For information only.

15.2

1310 Sparks Street Project Update – August 2022

For information only.

15.3

Alternatives to Sodium Chloride for Safe Winter Management Within the KED Site

For information only.

15.4

2022 Operating Budget Variance Report

For Information Only.

15.5

Contract Awards Exceeding $100,000 April 1 – June 30, 2022

For information only.

15.6

Extreme Cold Weather Alert Program Update

For information only.

15.7

2022 Second Quarter Statement of Council Expenses

For information only.

15.8

Health and Safety Performance

For information only.

16.

Addendum

No Addendum was presented.

17.

Civic Petitions 

Councillor Leduc submitted a petition to the City Clerk regarding a for sidewalks on Greenwood drive, Fourth Avenue and Second Avenue, Sudbury.

18.

Question Period

Please visit: https://www.greatersudbury.ca/agendas to view questions asked.

19.

Adjournment

Deputy Mayor Sizer moved to adjourn the meeting. Time: 9:50 p.m.

CARRIED