Minutes

For the Finance and Administration Committee Meeting

-
Tom Davies Square
Present (Mayor and Councillors)
  • Councillor Signoretti, 
  • Councillor Vagnini, 
  • Councillor McCausland, 
  • Councillor Kirwan, 
  • Councillor Lapierre, 
  • Councillor Sizer, 
  • Councillor McIntosh, 
  • Councillor Cormier, 
  • Councillor Leduc, 
  • Councillor Landry-Altmann, 
  • and Councillor Jakubo
Absent
  • Councillor Montpellier
  • and Mayor Bigger

Councillor Jakubo, In the Chair

1.
Call to Order

  

The meeting commenced at 6:01 p.m.

2.
Roll Call

  

A roll call was conducted.

3.
Declarations of Pecuniary Interest and the General Nature Thereof

  

None declared.

4.
Managers' Reports

  

4.1
Five-Year Review

This item has attachments.  

The following resolution was presented:

  • FA2022-08
    Moved ByCouncillor McCausland
    Seconded ByCouncillor McIntosh

    THAT The City of Greater Sudbury directs staff to initiate the Planning Act process on the draft Strategic Core Areas Community Improvement Plan, as outlined in the report entitled “Five-Year Review of the Downtown Sudbury and Town Centre Community Improvement Plans”, from the General Manager of Growth
    and Infrastructure, presented at the Finance and Administration Committee Meeting on March 29, 2022.

  • Rules of Procedure

    Councillor Leduc presented the following amendment:

    FA2022-08-A1
    Moved ByCouncillor Leduc
    Seconded ByCouncillor McCausland

    THAT the resolution be amended to include the following wording at the end of the resolution:

    “AND THAT Staff include in their 2023 workplan a review of options for a Nodes and Corridors Community Improvement Plan focused on Tax Increment Equivalent Grants.”

     

    CARRIED

  • Rules of Procedure

    Councillor Landry-Altmann presented the following amendment:

    FA2022-08-A2
    Moved ByCouncillor Landry-Altmann
    Seconded ByCouncillor Jakubo

    THAT the resolution be amended to include the following wording at the end of the resolution:

    "AND THAT Staff include in their 2023 workplan a review of options for a Heritage CIP."

    Rules of Procedure

    A Recorded Vote was held:

  • Rules of Procedure

    Councillor McCausland presented the following amendment:

    FA2022-08-A3
    Moved ByCouncillor McCausland
    Seconded ByCouncillor Leduc

    That the resolution be amended to include the following wording at the end of the resolution:

    “AND THAT staff be directed to explore a loan forgiveness option for start-up businesses who are emerging from regional, national and international startup/business incubators seeking to establish their first permanent office location as part of the Downtown Sudbury Tenant Attraction Program.” 

    CARRIED

  • Rules of Procedure

    The following resolution as amended was presented:

    FA2022-08
    Moved ByCouncillor McCausland
    Seconded ByCouncillor McIntosh

    As Amended:

    THAT the City of Greater Sudbury directs staff to initiate the Planning Act process on the draft Strategic Core Areas Community Improvement Plan, as outlined in the report entitled “Five-Year Review of the Downtown Sudbury and Town Centre Community Improvement Plans”, from the General Manager of Growth and Infrastructure, presented at the Finance & Administration Committee Meeting on March 29, 2022;

    AND THAT Staff include in their 2023 workplan a review of options for a Nodes and Corridors Community Improvement Plan focused on Tax Increment Equivalent Grants;

    AND THAT Staff include in their 2023 workplan a review of options for a Heritage CIP;

    AND THAT staff be directed to explore a loan forgiveness option for start-up businesses who are emerging from regional, national and international startup/business incubators seeking to establish their first permanent office location as part of the Downtown Sudbury Tenant Attraction Program.

    Rules of Procedure

    An Electronic Recorded Vote was held:

    YEAS: (11)Councillor Signoretti, Councillor Vagnini, Councillor McCausland, Councillor Kirwan, Councillor Lapierre, Councillor Jakubo, Councillor Sizer, Councillor McIntosh, Councillor Cormier, Councillor Leduc, and Councillor Landry-Altmann
    ABSENT: (2)Councillor Montpellier, and Mayor Bigger
    CARRIED (11 to 0)

4.2
2022 CAO Performance Objectives

This item has attachments.  

The following resolution was presented:

  • FA2022-09
    Moved ByCouncillor Jakubo
    Seconded ByCouncillor McIntosh

    THAT the City of Greater Sudbury approves the 2022 performance objectives in accordance with the annual process established for managing the Chief Administrative Officer’s performance as outlined in the report entitled “2022 CAO Performance Objectives”, from the Chief Administrative Officer presented at the Finance & Administration Committee meeting on March 29, 2022.

    CARRIED

4.3
Streamline Development Approvals Fund

This item has attachments.  

The following resolution was presented:

  • FA2022-10
    Moved ByCouncillor McIntosh
    Seconded ByCouncillor Signoretti

    THAT the City of Greater Sudbury undertake the projects as outlined in the report entitled “Streamline Development Approvals Fund”, from the General Manager of Growth and Infrastructure presented at the Finance and Administration Committee on March 29, 2022;

    AND THAT any funds granted to the City from the Streamline Development Approvals Fund be used to fund the projects outlined in Appendix A;

    AND THAT the funds previously approved to fund LMIS be used to fund the projects;

    AND THAT up to $500,000 to ensure the completion of the projects be funded from the Capital Holding Reserve.

    CARRIED

5.
Members' Motions

  

The following resolution was presented:

  • FA2022-11
    Moved ByCouncillor Sizer
    Seconded ByCouncillor Lapierre

    WHEREAS roads in the City of Greater Sudbury have experienced significant deterioration during the winter of 2021/2022 due to increased freeze thaw cycles;

    AND WHEREAS despite substantial annual increases by City Council in capital investments for roadwork in recent years, our Asset Management Plan describes significant unmet requirements;
    AND WHEREAS road condition and repair of roads remains a high priority for the community and Council;

    THEREFORE BE IT RESOLVED that the City of Greater Sudbury direct staff to prepare a report for consideration at the Finance and Administration Committee meeting of April 19th to present a Supplemental Road Rehabilitation program for the 2022 Construction Season that includes a recommended scope of work, criteria for choosing rehabilitation locations, and a financing plan.

    CARRIED

6.
Correspondence for Information Only

  

6.1
Optional Small Business Property Tax Subclass - Update

This item has attachments.  

For Information Only.

6.2
Remuneration and Expenses Paid to Members of Council and Council Appointees During 2021

This item has attachments.  
  • FA2022-12
    Moved ByCouncillor McIntosh
    Seconded ByCouncillor Jakubo

    THAT the City of Greater Sudbury directs staff and Auditor General to do a review of the city’s Travel and Business Expense policy, including a comparison with other municipalities and report back to a Finance & Administration Committee meeting by the end of the first quarter of 2023;

    AND THAT the Auditor General do a review.

     

    CARRIED

6.3
Development Charges – July 2022 to June 2023

This item has attachments.  
  • FA2022-13
    Moved ByCouncillor Leduc
    Seconded ByCouncillor Kirwan

    THAT the City of Greater Sudbury directs staff to prepare a by-law to increase Development Charge rates by 4.4% for the period of July 1, 2022 to June 30, 2023;

    AND THAT pursuant to the Development Charges Act, 1997, staff be directed to give the required public notice and schedule a public meeting to allow any person to make representations relating to the proposed by-law.

     

    YEAS: (3)Councillor Kirwan, Councillor Leduc, and Councillor Landry-Altmann
    NAYS: (7)Councillor Signoretti, Councillor Vagnini, Councillor McCausland, Councillor Lapierre, Councillor Jakubo, Councillor Sizer, and Councillor McIntosh
    ABSENT: (3)Councillor Montpellier, Councillor Cormier, and Mayor Bigger
    DEFEATED (3 to 7)

7.
Addendum

  

No Addendum was presented.

8.
Civic Petitions 

  

No Petitions were submitted.

9.
Question Period

  

No Questions were asked.

Please visit: https://www.greatersudbury.ca/agendas to view questions asked.

10.
Adjournment

  
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