Agenda
Finance and Administration Committee


Finance and Administration Committee Meeting
Tuesday, September 17, 2019
Tom Davies Square - Council Chamber
Mike Jakubo, Chair
Deb McIntosh, Vice Chair

6:00 p.m.

 FINANCE AND ADMINISTRATION COMMITTEE MEETING
COUNCIL CHAMBER

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DECLARATIONS OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

Consent Agenda

(For the purpose of convenience and for expediting meetings, matters of business of repetitive or routine nature are included in the Consent Agenda, and all such matters of business contained in the Consent Agenda are voted on collectively. A particular matter of business may be singled out from the Consent Agenda for debate or for a separate vote upon the request of any Councillor. In the case of a separate vote, the excluded matter of business is severed from the Consent Agenda, and only the remaining matters of business contained in the Consent Agenda are voted on collectively. Each and every matter of business contained in the Consent Agenda is recorded separately in the minutes of the meeting.)

ADOPTING, APPROVING OR RECEIVING ITEMS IN THE CONSENT AGENDA

(RESOLUTION PREPARED FOR ITEMS C-1 to C-2)

ROUTINE MANAGEMENT REPORTS

C-1. Report dated August 12, 2019 from the General Manager of Corporate Services regarding Amendment to the Delegation By-law for Non-Routine Services.

(RESOLUTION PREPARED)
(This report recommends that the delegation by-law be amended to authorize General Managers to negotiate terms and agreements for the provision of non-routine services on a cost recovery basis.)

1.1 Full Report (pdf)
1.2 Delegation By-law amendment for Non-Routine Services (pdf)

C-2. Report dated August 26, 2019 from the Interim General Manager of Community Development regarding Healthy Community Initiative Fund Applications.

(RESOLUTION PREPARED)
(This report is requesting approval(s) of eligible Healthy Community Initiative Fund application(s) in accordance with By-law 2018-129.)

2.1 Full Report (pdf)
2.2 Report - Healthy Community Initiative Fund Applications (pdf)

PRESENTATIONS

1. Long Term Financial Plan Update
(ELECTRONIC PRESENTATION) (FOR INFORMATION ONLY)
(This presentation provides the Finance and Administration Committee with an update on the long term financial plan for the City of Greater Sudbury.)

1.1 Long Term Financial Plan Update 2019 (pdf)

  • Kevin Fowke, General Manager of Corporate Services

Regular Agenda

MANAGERS' REPORTS

R-1. Report dated September 3, 2019 from the General Manager of Corporate Services regarding Reallocation of OCIF Funding.

(RESOLUTION PREPARED)
(This report requests the reallocation of approved OCIF funding towards an enhanced maintenance program for loose-top roads per FA2017-36-A5.)

1.1 Full Report (pdf)
1.2 Report (pdf)
1.3 Appendix A (pdf)

R-2. Report dated September 3, 2019 from the General Manager of Growth and Infrastructure regarding Employment Land Strategy Proposal.

(RESOLUTION PREPARED)
(This report provides an overview of a proposed Employment Land Strategy and requests direction to submit a Business Case for the completion of the Strategy. )

2.1 Full Report (pdf)
2.2 Employment Land Strategy (pdf)

R-3. Report dated August 23, 2019 from the General Manager of Corporate Services regarding Development Charges Deferred Payment Request - 400 Second Avenue, Sudbury.

(RESOLUTION PREPARED)
(This report requests approval for a development charges deferred payment agreement over six installments on the property located at 400 Second Avenue in Sudbury.)

3.1 Full Report (pdf)
3.2 Report (pdf)
3.3 Appendix A - Amortization Schedule (pdf)

MEMBERS' MOTION

CORRESPONDENCE FOR INFORMATION ONLY

I-1. Report dated September 4, 2019 from the General Manager of Corporate Services regarding 2020 Budget Update.

(FOR INFORMATION ONLY)
(This report provides an update on the 2020 Budget.)

1.1 Full Report (pdf)
1.2 September Budget Update (pdf)

I-2. Report dated August 26, 2019 from the General Manager of Community Development regarding Healthy Community Initiative Fund 2019 Semi-Annual Report.

(FOR INFORMATION ONLY)
(This report outlines the allocation of Healthy Community Initiative funds by Ward for the period of January 1, 2019 to June 30, 2019.)

2.1 Full Report (pdf)
2.2 Report - Healthy Community Initiative Fund 2019 Semi-annual Report (pdf)

I-3. Report dated August 14, 2019 from the General Manager of Corporate Services regarding 2019 Second Quarter Statement of Council Expenses.

(FOR INFORMATION ONLY)
(This report provides an itemized statement of the second quarter expenses in accordance with the Payment of Expenses for Members of Council and Municipal Employees of the City of Greater Sudbury By-law.)

3.1 Full Report (pdf)
3.2 Second Quarter Statment of Council Expenses (pdf)
3.3 Second Quarter Statment of Council Expenses - Appendices (pdf)

I-4. Report dated August 22, 2019 from the General Manager of Corporate Services regarding Contract Awards Exceeding $100,000 April 1 - June 30, 2019.

(FOR INFORMATION ONLY)
(This report outlines information regarding the City of Greater Sudbury contract awards $100,000 and Greater from April 1 to June 30, 2019.)

4.1 Full Report (pdf)
4.2 Contract Awards Exceeding $100,000 Apr - Jun 2019 (pdf)

ADDENDUM

CIVIC PETITIONS

QUESTION PERIOD

ADJOURNMENT

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