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Resolution to move to Closed Session to deal with three (3) Labour Relations or Employee Negotiations Matters regarding negotiations with ONA, regarding an update for CUPE 148 and regarding labour relation issues for the Growth and Infrastructure Services Department, one (1) Litigation or Potential Litigation / Solicitor-Client Privilege Matter regarding a property on Larch Street, Sudbury, one (1) Acquisition or Disposition of Land / Solicitor-Client Privilege Matter regarding property on the Kingsway and one (1) Personal Matters (Identifiable Individual(s)) / Labour Relations/Employee Negotiations Matter regarding Greater Sudbury Housing Corporation, all in accordance with the Municipal Act, 2001, s. 239(2)(b), (c), (d), (e) and (f).
(RESOLUTION PREPARED)
1.
Workplace Safety North
(ELECTRONIC PRESENTATION)
(FOR INFORMATION ONLY)
(Workplace Safety North was invited by Mayor Bigger. The presentation will provide information regarding the beautification of green space between Red Cross Boulevard and Paris Street.)
1.1
WSN-OMR-Sudbury-Downtown-2018-09-25 (pdf)
- Mike Parent, Vice President Prevention Services, Workplace Safety North
- Ted Hanley, Vice President Ontario Mine Rescue, Workplace Safety North
1.
Large Projects Update
(ELECTRONIC PRESENTATION)
(FOR INFORMATION ONLY)
(REPORT TO BE TABLED)
(Update on the City's four large projects.)
1.1
LRG PROJ Update- Sept 25 2018 (pdf)
1.2
LPUpdate_Sept 25_prez (pdf)
- Catherine Matheson, General Manager of Community Development
- Ian Wood, Director of Economic Development
Deputy Mayor Sizer will rise and report on any matters discussed during the Closed Session. Council will then consider any resolution emanating from the Closed Session.
September 10, 2018 Council will consider, by way of one resolution, resolutions PL2018-154 to PL2018-156 and PL2018-158 to PL2018-163, all of which are found at http://agendasonline.greatersudbury.ca/?pg=agenda&action=navigator&id=1229&itemid=rec. Any questions regarding the resolutions should be directed to Councillor McIntosh, Chair, Planning Committee.
(RESOLUTION PREPARED)
September 24, 2018 Council will consider, by way of one resolution, Planning Committee resolutions, which will be posted online following the meeting. Any questions regarding these resolutions should be directed to Councillor McIntosh, Chair, Planning Committee.
(RESOLUTION PREPARED)
(For the purpose of convenience and for expediting meetings, matters of business of repetitive or routine nature are included in the Consent Agenda, and all such matters of business contained in the Consent Agenda are voted on collectively.
A particular matter of business may be singled out from the Consent Agenda for debate or for a separate vote upon the request of any Councillor. In the case of a separate vote, the excluded matter of business is severed from the Consent Agenda, and only the remaining matters of business contained in the Consent Agenda are voted on collectively.
Each and every matter of business contained in the Consent Agenda is recorded separately in the minutes of the meeting.)
Report dated September 5, 2018 from the General Manager of Community Development regarding Healthy Community Initiative Fund Applications.
(RESOLUTION PREPARED)
(This report is requesting approval(s) of eligible Healthy Community Initiative Fund application(s) in accordance with By-law 2018-129.)
1.1
Full Report
(pdf)
1.2
Report - Healthy Community Initiative Fund Applications (pdf)
Report dated September 12, 2018 from the General Manager of Corporate Services regarding 2019 Budget Update.
(FOR INFORMATION ONLY)
(REPORT TO BE TABLED)
(This report provides City Council with an update on the 2019 Budget.)
2.1
Full Report
(pdf)
2.2
September Budget Update (pdf)
2.3
Appendix A - CAO Performance Objectives (pdf)
Report dated September 7, 2018 from the General Manager of Community Development regarding Playground Revitalization Update.
(FOR INFORMATION ONLY)
(This report provides an overview of the sites selected for the first phase as part of Playground Revitalization.)
3.1
Full Report
(pdf)
3.2
Report - Playground Revitalization Update (pdf)
Report dated September 7, 2018 from the General Manager of Community Development regarding Transit Contactless Smart Card Technology.
(FOR INFORMATION ONLY)
(This report provides information regarding Transit Contactless Smart Card Technology.)
4.1
Full Report
(pdf)
4.2
Report - Transit Contactless Smart Card Technology (pdf)
Report dated September 10, 2018 from the General Manager of Corporate Services regarding Contract Awards Exceeding $50,000 April 1 - June 30, 2018.
(FOR INFORMATION ONLY)
(This report outlines information regarding the City of Greater Sudbury contract awards exceeding $50,000 from April 1 to June 30, 2018.)
5.1
Full Report
(pdf)
5.2
Council_report_April_June_Awarded_Contracts_2018 (pdf)
Report dated September 7, 2018 from the General Manager of Community Development regarding Greater Sudbury Housing Corporation Community Development Policy.
(FOR INFORMATION ONLY)
(This report provides an update regarding the relocation of the Louis Street Community Association.)
6.1
Full Report
(pdf)
6.2
Report - Greater Sudbury Housing Corporation Community Development Policy (pdf)
6.3
Appendix A - Local Housing Authority Administration Manual - Section 6 (pdf)
6.4
Appendix B - Tenant Association Terms of Reference (pdf)
6.5
Appendix C - Tenant Engagement Steering Committee (pdf)
6.6
Appendix D - Tenant Complaint Process Policy (pdf)
6.7
Appendix E - Community Development Worker Job Description (pdf)
6.8
Appendix F - GSHC Social and Recreational Fund Policy (pdf)
6.9
Appendix G - GSHC Social Recreation Fund Application (pdf)
Report dated September 7, 2018 from the General Manager of Corporate Services regarding Cannabis Act and Municipal Impact Update.
(FOR INFORMATION ONLY)
(This report will provide an update on the implementation of the Cannabis Act and anticipated impacts on municipal programs and services.)
7.1
Full Report
(pdf)
7.2
Cannabis Act & Municipal Impact Update_25sep18 (pdf)
Report dated September 4, 2018 from the General Manager of Corporate Services regarding New Council Procedure By-law.
(RESOLUTION PREPARED)
(This report recommends the approval of a new Council Procedure By-law to take effect concurrent with the commencement of the new term of Council on December 1, 2018.)
1.1
Full Report
(pdf)
1.2
Report - Procedure By-law (pdf)
1.3
Draft Procedure By-law (pdf)
Report dated September 4, 2018 from the General Manager of Corporate Services regarding Adoption of Code of Conduct and Complaint Protocol.
(RESOLUTION PREPARED)
(This report recommends that Council adopt the Code of Conduct for Members of Council and Members of Local Boards and the Complaint Protocol, in the form or substantially in the form attached to this report.)
2.1
Full Report
(pdf)
2.2
Report - Adoption of Code of Conduct and Complaint Protocol (pdf)
2.3
Code of Conduct and Complaint Protocol (pdf)
Report dated September 11, 2018 from the General Manager of Community Development regarding Greater Sudbury Housing Corporation's Governance Structure Review.
(RESOLUTION PREPARED)
(This report will provide information regarding a review of governance structures of local housing corporations within social housing.)
3.1
Full Report
(pdf)
3.2
Report - Greater Sudbury Housing Corporation's Governance Structure Review (pdf)
3.3
Appendix A - Shareholder Declaration and Operating Framework (pdf)
3.4
Appendix B - Social Housing Governance Best Practices Review (pdf)
Report dated September 12, 2018 from the General Manager of Community Development regarding Population Health - A Call to Action.
(RESOLUTION PREPARED)
(This report identifies population health priorities and a call to action for the next ten years.)
4.1
Full Report
(pdf)
4.2
Report - Population Health A Call to Action (pdf)
4.3
Appendix A - Population Health A Call to Action June 2018 (pdf)
Report dated September 12, 2018 from the General Manager of Growth and Infrastructure regarding Overview and Analysis of Approach to Roads and Distribution & Collection Maintenance Services.
(RESOLUTION PREPARED)
(This report is in response to Operations Committee Resolution OP2018-07 which asked staff to analyze and potentially develop business cases to adjust resources to that an appropriate balance of in-house staff are available to meet Council's desired service levels.)
5.1
Full Report
(pdf)
5.2
Report - Overview and Analysis of Approach to Roads and Distribution and Collection Maintenance Services (pdf)
5.3
Appendix A (pdf)
Report dated September 12, 2018 from the General Manager of Corporate Services regarding Backyard Hens.
(RESOLUTION PREPARED)
(This report provides options to Council regarding allowing backyard hens in Greater Sudbury, beyond agricultural and rural zones)
6.1
Full Report
(pdf)
6.2
Backyard Hens- Report- Sept 12, 2018 (pdf)
6.3
Municipality Comparison Chart (pdf)
6.4
Back Yard Hens-Potential_Properties by Zone (pdf)
6.5
Properties Over 1 Hectare by Zone (pdf)
6.6
Back_Yard_Hens-Potential_Properties-Zones_R1_R2_and_R3 (pdf)
6.7
Copy of Properties Over 1 Hectare by Zone(R1_R2_R3) (pdf)
Draft by-laws are available for viewing a week prior to the meeting on the City's website at: https://agendasonline.greatersudbury.ca. Approved by-laws are publically posted with the meeting agenda on the day after passage.
The following By-Laws will be read and passed:
2018-180Z
A By-law of the City of Greater Sudbury to Amend By-law 2010-100Z Being the Comprehensive Zoning By-law for the City of Greater Sudbury
Planning Committee Resolution #PL2018-114
(This by-law amends the zoning by-law as required by the terms of the Affordable Housing Community Improvement Plan.)
1
By-law 2018-180Z (pdf)
2018-181
A By-law of the City of Greater Sudbury to Confirm the Proceedings of Council at its Meeting of September 25th, 2018
1
By-law 2018-181 (pdf)
2018-182
A By-law of the City of Greater Sudbury to Establish and Appoint a Municipal Election Compliance Audit Committee for the Term commencing December 1, 2018 through and including November 15, 2022
(This By-law establishes the Municipal Election Compliance Audit Committee required by the Municipal Election Act, 1996, adopts terms of reference for the Committee and appoints the members of said Committee for the term December 1, 2018 through November 15, 2022.)
Report dated September 4, 2018 from the General Manager of Corporate Services regarding Election Compliance Audit Committee.
1
Full Report
(pdf)
2
Election Compliance Audit Committee (pdf)
3
By-law 2018-182 (pdf)
2018-183
A By-law of the City of Greater Sudbury to Authorize the Cancellation, Reduction or Refund of Realty Taxes
Refer to Council Meeting September 11th, 2018
(This by-law provides for tax adjustments under Sections 357 and 358 of the Municipal Act, 2001 for properties eligible for cancellation, reduction or refund of realty taxes.)
1
By-law 2018-183 (pdf)
2018-184
A By-law of the City of Greater Sudbury to Authorize the Sale of Vacant Land East of Belisle Drive, in the Valley East Industrial Park Described as Part of PIN 73501-2147, being Part 1 on 53R-21036
Planning Committee Meeting September 10th, 2018
(This by-law authorizes the sale of vacant land east of Belisle Drive in the Valley East Industrial Park and delegates authority to effect the sale.)
1
By-law 2018-184 (pdf)
2018-185Z
A By-law of the City of Greater Sudbury to Amend By-law 2010-100Z Being the Comprehensive Zoning By-law for the City of Greater Sudbury
Planning Committee Meeting September 10th, 2018
(This by-law rezones the subject property to a revised "C4(6)", Office Commercial Special in order to permit a food processing plant in the form of a brewery - Cardinal Hotel Limited – 1500 Regent Street, Sudbury.)
1
By-law 2018-185Z (pdf)
2018-186Z
A By-law of the City of Greater Sudbury to Amend By-law 2010-100Z being the Comprehensive Zoning By-law for the City of Greater Sudbury
Planning Committee Meeting September 10th, 2018
(This by-law rezones the subject property to "M1(45)", Mixed Light Industrial/Service Commercial Special in order to add a place of amusement in the form of a telewagering facility to the existing M1 zoning -1855 Lasalle Blvd Inc. – 1833-1855 LaSalle Boulevard, Sudbury.)
1
By-law 2018-186Z (pdf)
2018-187
A By-law of the City of Greater Sudbury to Amend By-law 2014-1 being a By-law of the City of Greater Sudbury Governing Procurement Policies and Procedures
(This by-law updates the Purchasing By-law to comply with new trade agreements, increase competitive tendering threshold and add language for future electronic bidding.)
Report dated September 12, 2018 from the General Manager of Corporate Services regarding Purchasing By-law Amendment.
1
Full Report
(pdf)
2
Purchasing By-law Review (pdf)
3
Appendix A Purchasing By-law Review (pdf)
4
By-law 2018-187 (pdf)
Water Access Only Properties on Ella Lake and Wabageshik Lake
As presented by Councillor Vagnini:
WHEREAS Ella Road and Wabageshik Road, which are publicly maintained roads, have served as access points to water only access property owners of Ella Lake and Wabageshik Lake for over 100 years;
AND WHEREAS property owners and visitors of water access only properties on Ella Lake and Wabageshik Lake rely on being able to park and launch their boats from the boat launches on Ella Road and Wabageshik Road to access those properties;
AND WHEREAS Emergency response requirements, parking restrictions, road maintenance requirements and other recent changes have impeded access to property owners of water access only properties on Ella Lake and Wabageshik Lake from Ella Road and Wabageshik Road;
THEREFORE BE IT RESOLVED that the City of Greater Sudbury direct staff to explore all possible avenues and solutions to continue to provide long-term parking and boat launch access to Ella Lake and Wabageshik Lake water access only property owners and their visitors, and to bring a report to Council outlining any and all options by the end of the first quarter of 2019.
Request for Decentralization of Services
As presented by Councillor Vagnini:
WHEREAS the City of Greater Sudbury was formed on January 1st, 2001 as recommended by the Report to the Minister of Municipal Affairs and Housing on Local Government Reform for Sudbury (November 1999);
AND WHEREAS the City of Greater Sudbury represents the provincially imposed amalgamation of the towns and cities which comprised the former Regional Municipality of Sudbury (Sudbury, Capreol, Nickel Centre, Onaping Falls, Rayside-Balfour, Valley East and Walden), as well as several unincorporated townships;
AND WHEREAS amalgamation reduced the number of municipal politicians, centralized services, removed access to decision makers to Tom Davies Square, and significantly limited residents’ ability to directly influence events at the local level;
AND WHEREAS the promised benefits and predicted savings from amalgamation have failed to materialize and disaffection and frustration continue to exist among the City’s citizens;
AND WHEREAS citizens in the former towns and cities want to regain their ability to directly influence events and services at the local level and would like to see essential services decentralized;
THEREFORE BE IT RESOLVED that the City of Greater Sudbury direct that the Chief Administrative Officer and Mayor solicit the Province to provide options for the City of Greater Sudbury to decentralize services to provide autonomy to the towns and cities that existed prior to amalgamation.
Fire and Paramedic Services Optimization
As presented by Councillor Vagnini:
WHEREAS in 2015, City of Greater Sudbury staff were directed by recommendation CS2015-17, as ratified by resolution CC2015-291 to bring a report back to a Community Services Committee meeting in the spring of 2016 regarding the optimization of fire services, stations and man power/service levels, which was subsequently amended by Resolution CC-2016-55 to read:
“That the City of Greater Sudbury direct staff to bring a report back to a Council meeting in October 2016 regarding the optimization of Fire and Emergency Medical Services, stations and man power / service levels, in line with the Emergency Services Tactical Plan adopted by Council in 2014.”
AND WHEREAS the Fire and Paramedic Services Optimization – Final Report was presented to City Council at its meeting of April 26th, 2017 to achieve a One City, One Service approach to the delivery of fire and paramedic services in the City of Greater Sudbury which was unacceptable to Council and taxpayers and which was therefore not received by Council;
AND WHEREAS taxpayers cannot afford the cost figures identified in the Fire and Paramedic Services Optimization – Final Report;
AND WHEREAS stations across the City of Greater Sudbury continue to deteriorate and require maintenance and repairs now;
AND WHEREAS the 2014 CCI Engineering Group report identified a required investment of $20.4 million to address deficiencies related to the structures and their mechanical systems, as well as the fact that many of the stations are non-compliant with applicable health and safety regulations;
THEREFORE BE IT RESOLVED that the City of Greater Sudbury confirm that the Fire and Paramedic Services Optimization Plan identified in the Final Report dated April 12th, 2017 was not received or accepted by Council and that any work which may continue based on this report cease immediately;
AND BE IT FURTHER RESOLVED that the City of Greater Sudbury direct that City staff address the deficiencies identified in the 2014 CCI Engineering Group report and that a business case or business cases be prepared accordingly for consideration by Council during the 2019 budget deliberations.
Conclusion to Workplace Harassment Allegations
As presented by Councillor Vagnini:
WHEREAS allegations of workplace harassment were brought against two City of Greater Sudbury Councillors as well as two members of the public under the Ontario Ministry of Labour (MOL), Occupational Health and Safety Act;
AND WHEREAS confidentiality was breached as the names of the two City Councillors and two members of the public were publicly released;
AND WHEREAS the initial investigation of the workplace harassment allegations was found to not be in compliance by the MOL;
AND WHEREAS the MOL then ordered that an investigation be conducted in compliance with the MOL legislative requirements;
AND WHEREAS erroneous media and public statements have been made that charges were laid against the two City Councillors and the two members of the public, and that one City Councillor was convicted of those charges;
AND WHEREAS the two City Councillors and two members of the public deserve to have their good names and reputations cleared of these misconceptions;
THEREFORE BE IT RESOLVED that the City of Greater Sudbury direct that a public statement be issued by the City stating that investigations against the two City Councillors and two members of the public were unwarranted and that the parties who were investigated have been exonerated.
Request for Business Case for New Sidewalks
As presented by Councillor McIntosh:
WHEREAS the City of Greater Sudbury has over 3500 lane kilometers of roads and only approximately 440 kilometers of sidewalks within its boundaries;
AND WHEREAS the City of Greater Sudbury’s Official Plan at section 11.7 – Active Transportation: Pedestrian and Bicycle Network – Policies states that:
“Sidewalks facilitate active living and are an essential component of good neighbourhood design, providing a safe pedestrian environment and access to other transportation linkages such as transit stops and trails. Curbs and sidewalks in neighbourhoods also encourage walking and provide safety for children. It is policy of this plan to provide the following on new and reconstructed roads, when feasible: a.Sidewalks on both sides of urban Arterial Roads and Collector Roads adjacent to developed lands; b.Sidewalks on at least one side of Local Roads c.High quality pedestrian connections to transit; d. Pedestrian connections between neighbourhoods; and e. Pedestrian linkages to major attractions/generators.”
AND WHEREAS the capital budget for sidewalks and curbs has been steadily decreasing from $745,000 in 2014 to $400,000 in 2018;
AND WHEREAS in 2017 the City of Greater Sudbury adopted the Sidewalk Priority Index (SPI) and guidelines as recommended in the Transportation Master Plan adopted in 2016, and “the goal of the SPI is to look at the City’s road network as a whole to determine where pedestrians are travelling and where there are gaps in the pedestrian infrastructure to get them to their destinations safely”;
THEREFORE BE IT RESOLVED that the City of Greater Sudbury directs staff to prepare a business case for a permanent contribution to capital in the sum of $500,000 annually for the specific purpose of installing new sidewalks, provided they meet the SPI warrants, to be presented during the 2019 budget deliberations.